FoSSNet website Privacy Statement

This Privacy Statement provides an overview on which personal information will be collected from you when visiting the website, how this information will be processed and used.

Your personal data are processed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals regarding the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), and Belgian Law of 30 July 2018 on the protection of natural persons with regard to the processing of personal data.

 

1. What personal data do we collect?

The information collected, including personal and non-personal data, could include:

Via Brevo:

  • Name and surname
  • Email address
  • Stakeholder category

Via Matomo:

Although the FoSSNet website has disabled all analytic cookies, Matomo may still set essential non-cookie data in some cases. These are purely functional and contain no personal information subject to privacy laws.  In fact, all of these cookies are actually designed to increase user security and privacy. The essential cookies and the reasons you might expect to find them are:

  • piwik_ignore – When you exclude yourself from being tracked using the cookie method or using the iframe opt-out method, Matomo will create a cookie piwik_ignore set on the domain of your Matomo server
  • MATOMO_SESSID – MATOMO_SESSID is a temporary short-lived cookie that provides a nonce – basically a random number – which helps to prevent CSRF security issues while users opt-out of tracking.
  • mtm_consent and mtm_consent_removed – When you’re asking for consent before tracking visitors, these two cookies may be created: mtm_consent and mtm_consent_removed.
  • _pk_testcookie – The _pk_testcookie is only used to check whether the visitor’s browser supports cookies and is created without any identifier and is directly deleted.

 

You may choose to prevent this website from aggregating and analyzing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.

 

Via Microsoft form, EUSurvey:

  • Individual name and surname,
  • Name of the organization (when corresponds)
  • Email address,
  • Gender,
  • Country of residence,
  • Dietary restrictions,
  • Events participation details (i.e., sessions attended, arrival time, etc.)

 

2. How do we collect your data?

We collect your data and process data when you:

  • Visit our website
  • Subscribe to receive our news (by completing a Brevo form)
  • Complete a registration form (on Microsoft Forms).

 

3. How will we use your data?

The collection and subsequently processing of the personal information are necessary for the following purposes:

  • To update relevant contents on the website and social media channels
  • To report on the progress of the project to the potential funders
  • To email you with news about the project and related topics
  • To enable the interaction on the website (i.e., sharing function)
  • To allow your participation in an event, providing all the necessary information

 

4. What is the legal basis for the processing?

The data subjects are invited to provide their personal information through an online form. The legal basis for this processing operation is consent.

The processing of personal data with Matomo is based on legitimate interests: processing your personal data is helping us identify what is working and what is not on our website. For example, it helps us identify if the way we communicate is engaging or not and how we can organize the website’s structure better. Your data will be used only to improve the user experience on our website.

You can withdraw your consent at any time, by writing an email to the following address: info@fossnet.eu, however, that will not affect the lawfulness of the processing of your personal data prior to such withdrawal.

 

5. How do we store your data?

Your data is securely stored by EUFIC on a password-protected server in France. Only authorized people can access the information.  Your data will be stored until the end of the project (31st January 2028). Once this time period has expired your data will be deleted.

 

6. Who is responsible for the data processing?

The FoSSNet project coordinator “Roskilde University” (RUC) and project partner EUFIC are Joint Controllers for this processing operation.

For surveys or data collections run by different FoSSNet partners, please see the specific consent form for information on specific data processing.

 

7. Recipients of personal data

Only defined EUFIC staff and RUC staff working on the FoSSNet project are allowed to process the personal information. Other project partners will be able to access specific data if the purpose is specified and consent is given by users in advance.

All recipients of the data are reminded of their obligation not to use the data for any further purpose other than the ones for which they were collected.

The personal information collected will not be communicated to third parties, except where necessary for the purposes outlined and to the entities identified above or otherwise specified. The collection and part of the processing of personal information are carried out through:

 

8. Social media interactions

The FoSSNet website integrates social media interactions allowing to sharing of the project’s website content on social media platforms and other related actions. By using these interactions, your personal data may be shared with a wide audience including, in some cases, those who are not logged on to the specific social media selected.

The applicable data protection provisions of the social media integrated into the FoSSNet website may be accessed under the following links:

 

9. Will the personal data be transferred to countries outside the European Economic Area without an adequate level of data protection?

No personal data will be transferred outside the European Economic Area.

The FoSSNet website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

 

10. What are your data protection rights?

You have the right to access your personal data, which is the right to obtain confirmation about your data processed by EUFIC and the right to rectification of any inaccurate or incomplete personal data. You have also the right to object or restrict the processing or request the removal of your personal data, which will be implemented as soon as your specific request will have been deemed legitimate.

If you have any queries concerning the processing of your personal data, you may address them to the data Controllers. You will find the address in the section ‘Contacts’ below.

 

11. Changes to our privacy policy

FoSSNet keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 27th June 2024.

 

12. Contacts

Roskilde University (RUC)

Universitetsvej 1, P.O. Box 260, 4000 Roskilde, Denmark

Peter Jakobsen, DPO (pjakobsen@ruc.dk )

 

European Food Information Council (EUFIC)

Rue de Belliard 2A, 1040 Brussels, Belgium

Matteo Sabini (matteo.sabini@eufic.org)

 

You have at any time the right to lodge a complaint to the Belgian data protection authority at:

Autorité de protection des données

Rue de la Presse 35, 1000 Brussels, Belgium

contact@apd-gba.be